Position Information
Vacancy Number: S-00803
Position Title: Academic Administrative Support
Classification Title: Administrative Associate
Department: Computer Science and Computer Information Systems
Employment Type: Full-Time
Duties and Responsibilities:
We are seeking an Administrative Associate for the College of Sciences The job functions are to administratively support the mission of the department, the mission of the college, and the mission of Auburn University at Montgomery.
Compose and type narratives, form letters, and other reports; compose letters, tables, reports, forms, memoranda, and other materials from copy, rough drafts, and detailed instructions; assist in the preparation of forms and statements and process confidential matters; transcribe correspondence and other materials and proofread material for accuracy. Receive, open, sort, and distribute mail and other correspondence.
Supplement support for existing students, potential students seeking information about degrees within Computer Science, direct students to resources that help them succeed in computer science and support for Graduate Student and Transfer Students.
Assist the department in a variety of administrative detail matters; coordinate the maintenance and repair of office equipment; determine the need for, prepares specifications and process requisitions and material receipts for supplies, and forms.
Utilize AUM (BANNER) software to navigate through course scheduling, student payments, class availability and course management. Maintain list and communicate with new students and advises. Run reports for faculty as requested.
Maintain and supervise a large or complex filing system; analyze complex files and file materials; sort and file correspondence, reports, records, and other documents by established categories; maintain manuals, books of procedure, and bulletins.
Greet the public and direct to proper offices; answer questions and give non-technical information; interpret and advise staff and public on rules, regulations, and procedures; receive and resolve complaints; arrange appointments, interview callers, and prospective employees.
Compile, set up, and type reports, special studies, work sheets and statistical reports and tables; attend and keep records of meetings, conferences, and proceedings; transmit assignments to staff; coordinate with departmental representatives in collecting and disseminating information.
Check and analyze complex documents and statistical information for completeness, accuracy, and proper coding according to standard procedures and ensuring compliance with applicable rules and regulations.
Maintain attendance, personnel, time, payroll, inventory, accounting, financial, cost and/or other operating records where technical knowledge of established policies and procedures is required; maintain confidential records and/or documents. Including, Fall, Spring and Summer EPAFs for all adjuncts, GAs and students. Terminate all STU, PT9, and GA positions at the end of each semester.
Work collaboratively with other faculty and staff at Auburn University at Montgomery.
Perform other duties as assigned.
Knowledge, Skills, and Abilities:
Knowledge of word processing software and the ability to operate standard PC/PC software applications
Knowledge of Excel and other spreadsheet software
Knowledge of applicable university policies and procedures
Knowledge of general office procedures and professional office behavior
Knowledge of assigned department forms, rules, etc.
Interpersonal skills and cultural competence
Oral and written communication skills
Analytical skills
Ability to review materials and identify discrepancies or mistakes (i.e., proofreading)
Ability to perform basic mathematical computations
Ability to respond to several demands at one time
Ability to prioritize assignments
Ability to coordinate the work of others
Minimum Qualifications:
High school diploma or equivalent and two (2) years clerical/administrative experience. Additional relevant education may be substituted for experience requirement.
Job Open Date: 10/30/2021
This posting will remain open until closed: Yes
Job Close Date:
Salary Band: 103
Special Instructions to Applicants:
Auburn University at Montgomery reserves the right once interviewing has begun to stop accepting applications.
In accordance with Auburn University at Montgomery policy and applicable federal requirements, all employees must be fully vaccinated against COVID-19 by December 8, 2021, or by their first day of work, whichever is later. An individual is fully vaccinated two weeks after they have received the second dose in a two-dose series, or two weeks after they have received a single-dose vaccine. The university will consider requests for medical or religious exemptions to the vaccine requirement in accordance with applicable law.
Effective January 2022, Auburn University at Montgomery will offer a minimum hiring rate of $14.50.
About the University/College
Located in Alabama’s vibrant state capital, Auburn University at Montgomery is a fast-growing university on the rise. Don’t just take our word for it: The Princeton Review rates us as one of the best colleges in the Southeast, while U.S. News & World Report recently ranked us No. 22 among regional universities in the South for the quality of undergraduate teaching and 38th among all public institutions in the region.
Auburn University at Montgomery is an equal opportunity employer committed to excellence through diversity; therefore, we encourage applications from historically underrepresented groups, veterans, and individuals with disabilities. Additionally, the safety and security of our campus community is a top priority. All employees at AUM are considered to be Responsible Employees and have the duty to immediately report information that has the potential to adversely impact safety or wellness on our campus
Quick Link https://www.jobs.aum.edu/postings/5133
Position Profile Link
Applicant Documents
Required Documents
- Professional Reference Sheet
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