Position Information
The Department of Environmental Service (DES) is hiring an Accounting Technician to provide financial, budgetary, and account management support for its Equipment Bureau. The Equipment Bureau is responsible for purchasing, inspecting, repairing and replacing vehicles which support the wide variety of services provided by Arlington County and Arlington Public Schools. This employee will work in the Equipment Bureau’s Administrative Section which provides administrative support of the Bureau’s daily functions.
This Accounting Technician will be responsible for several accounting and financial support processes including accounts payable and invoice processing, account analysis and maintenance, financial reporting, and other various administrative duties. The ideal candidate will have exceptional problem-solving skills to identify and resolve areas of discrepancy, attention to detail to ensure accuracy and documentation of financial information, and analytical skills to understand complex funds and compliance of policies.
Areas of responsibility and specific duties Include:
Accounts Payable & Invoice Processing:
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Using an enterprise resource planning (ERP) software system to process multiple vendor invoices for multiple funding accounts (capital & operating) requiring the use of numerous account codes and multiple funding sources, and setting up new suppliers and vendors in the appropriate systems for payment purposes;
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Coordinating with appropriate employees for invoice review and approval prior to processing;
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Ensuring compliance with contractual terms and conditions to ensure timely payment;
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Reviewing and maintaining working knowledge of County accounting and payment policies and practices; and
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Assisting with travel and training reimbursements for employees.
Account Analysis & Maintenance:
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Ensuring the proper maintenance, reconciliation, and closing of accounts;
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Conducting research on current accounts, previous reports, and source documents to develop accurate comparative data;
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Verifying the accuracy of accounts, ensuring adequacy of supporting documentation, preparing reports of discrepancies, and taking all required corrective actions;
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Resolving discrepancies by working with vendors, contractors, Department of Management and Finance (DMF) employees;
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Creating journal entries to correct discrepancies and incorrect entries against an account; and
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Serving as the primary point of contact for utilities accounts which includes monitoring monthly charges and coordinating the set-up of new accounts and removing accounts that are no longer in use, in addition to preparing payments.
Financial Reporting:
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Assisting in analyzing and compiling information on account usage, project costs and cost projections for preparation of financial reports including monthly, mid-year review, year-end closeout, reports to funding entities, and reports to inter-jurisdictional partners; and
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Creating monthly, quarterly and annual journal entries or invoices for agencies within the county.
Office Support
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Accepting, recording, and depositing cash receipts to Treasury;
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Preparing and providing shoe vouchers to Equipment Staff;
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Distributing interoffice and US mail delivered to the office; and
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Assisting with other areas of responsibility primarily assigned to other employees when they are on leave.
Selection Criteria
Minimums:
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High school diploma or GED; and
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Progressively responsible experience (at least 2 years) in account management, account maintenance, or budget-related work.
Substitution:
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Successful completion of college coursework from an accredited college or university may be substituted for up to one year of experience on the following basis: 2 years/Associates = six months of experience; and 4 years/Bachelors = one year of experience.
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Specific accounting-related coursework (including accounting principles and cost accounting) at the college level may be substituted for up to one year of experience on the following basis: 6 hours = six months of experience; and 12 hours = one year of experience.
Desirables: Preference may be given to candidates with experience in one or more of the following:
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Managing accounts payable with various sources of funding for multiple accounts with a large volume of invoices;
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Resolving billing or service discrepancies with vendors or contractors; and
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Preparing financial reports or budgetary documentation.
Special Requirements
A pre-employment criminal records check may be conducted. It may include checks of the following: criminal record, driving record, education, professional licensure, and credit history. You may be required to sign a release authorizing the County to obtain your background information.
Additional Information
Work Hours: 40 hours per week, Monday through Friday from 8:00 a.m. to 5:00 p.m. Telework or flexible work schedule opportunities available to County employees with supervisor approval.
Your responses to the supplemental questionnaire are considered part of the selection (or application) process and are required for this position. Please do not give "see resume" as a response to the questions. Incomplete applications will not be considered.
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